Jesus Lane Hospitality Committee - Recently Updated Pages

Jesus Lane Hospitality Committee - Home page

NickTish — Mon, 09 Jan 2012 06:56:40 CST

This is a place for the Jesus Lane Hospitality Committee to develop and record its ideas.
Come on in. Pull up a chair.

This web site includes several pages (also listed on the left):

Home page. This page
Membership list. Contact details have been omitted to maintain security. Please consult the Friends book to find this information.
Calendar of events lists the dates for known upcoming(!) events.
Responsibility for events lists types of events and what responsibility Hospitality Committee has for each type.
Food and drink lists hints and tips on these subjects.
Area Meeting - Helpful Hints lists advice on preparing and catering for this event.

NB It is hoped to create a Helpful Hints sheet for each type of event

Location of power sockets shows where the plugs are hidden in the Anne Docwra Room.
To do list lists potential future additions to this web site.

You may edit this page, and every page, by clicking the EasyEdit button on the top left of the page.

Location of power sockets

NickTish — Mon, 09 Jan 2012 06:11:17 CST

Location of power sockets

This plan shows where power sockets are to be found in the Anne Docwra Room at Jesus Lane.

The sockets are shown in red. The socket on the left is hidden behind the curtain. Each socket can take only one plug. We may need extension leads to provide additional sockets.

On the left of the doors outside room is a switch unit, shown in yellow. It has 3 switches. The switches must be switched on (down) to switch on power to the sockets in the room.

(Yes there are 3 switches and only 2 sockets but I am unraveling one secret at a time!)

Membership list

NickTish — Mon, 09 Jan 2012 05:42:56 CST

Name	Name
Members	Pat Wyman
	Rich Evans
	Ione Evans
	Bea Doubleday
	Nick Tischler
	Philip Marshall
	June New
	Chrissie Bligh
	Ewa Lilian Adams

Keep informed regarding Outreach	Celia Waterhouse
	Delia Suffling

See Friend's membership book for contact details.

Responsibility for events

NickTish — Sun, 08 Jan 2012 17:54:23 CST

Event type	Is Hospitality Committee responsible?	Notes
Area Meeting	Yes
Wedding	Not food. Serve non-alcoholic drinks.
Funeral	Cakes
Memorial service	Yes	Claim any expenses - such as cakes - from the family
Wednesday Lunchtime Meeting	No
Ad hoc / One-off event
Party
other...

Calendar of events

NickTish — Sun, 08 Jan 2012 17:51:45 CST

Date	Event	When	What	Who
2011
Saturday, 1 Oct	National Quaker Week	1.00	Bread, soup & cheese
		1.00-5.00	Tea & cakes

Saturday, 12 Nov	Area Meeting	11.00

2012
Saturday, 28 Jan	Sustainability workshop (10.00-4.00) & Children's storytelling (1.30-4.00)	9.30-10.30	Tea, coffee, biscuits	Ione & Rich
		12.00-1.30	Tea, coffee	June & Nick
		3.30-5.00	Tea, coffee, biscuits	Chrissie & Bea

Saturday, 18 Feb	Area Meeting (11.00-2.00) & Elders and Overseers (2.00-4.30)	10.00-11.00	Tea, coffee, biscuits	Bea & Philip
		2.00-4.30	Tea, coffee, biscuits, cakes	Ione & Rich
		4.00-5.30	Tea, coffee, biscuits, cakes	Bea & Chrissie

Area Meeting - Helpful Hints

NickTish — Wed, 17 Aug 2011 08:03:16 CDT

Hospitality Committee responsible?	Yes
Where is it held?	Jesus Lane Meeting House
Why is it held?	Business Meeting for the Area as well as being a Social Event
How often?	Twice per year, (usually) in February and November
No. of helpers needed	6 people over whole day 2 per "shift" to allow others to attend Meeting
BEFORE EVENT
Pre-preparation	1. Liaise with Area Meeting Clerk re day's programme: start time of Elders and Overseers Meeting (or other Meetings requiring a warm welcome) start time of Area Meeting, scheduled lunch break end time expected number of people 2. Liaise with Wardens re: provision of milk, biscuits etc, putting-out of cups and saucers, kettles, setting out of tables and chairs 3. Ask person reading notices during Meeting (often Rich Braun) to: Read out information in box below for people attending event
Information to provide to people attending event	Tea'n'Coffee will be available: from half an hour before meeting during lunch after meeting Remember to bring your own packed lunch Some cakes are welcome
Information needed from people attending event	Special dietary needs (Always provide at least one item that is gluten and dairy free) Access needs (or is this for the Wardens?)
DAY OF EVENT
Preparation time before event	At least half an hour before tea is needed, e.g. if Meeting is at 11am then tea is served from 10.30 and we should be there from 10am.
Food required: Type, quantity, etc.	Biscuits are provided by wardens Cakes are requested from attendees For any emergency purchases, keep a receipt to claim back expense from Treasurer (Ask D. Suffling)
Drinks required: Type, quantity, etc.	No alcohol or in food.
Layout of tables and chairs	Responsibility of wardens
What needs to be done	We are responsible for: Serving tea, coffee and biscuits to welcome members to Area Meeting and any other earlier groups that may be meeting earlier in the day. Serving can be done in shifts if there are enough people helping. Servings are at the following approximate times. (Exact times will be known after liaising with Area Meeting Clerk in Pre-preparation step.) from half an hour before meeting (approx 10.00 - 11.00) during lunch (approx 12.45 - 1.45) after meeting (approx 4.00 - 5.00) Clearing away and washing up. NB Attendees will often help out. We are not responsible for: Buying tea, coffee, milk or biscuits. Wardens do this. Setting out cups and saucers, tables and chairs. Wardens do this. Providing cakes. Members do this.

Food and drink

NickTish — Sat, 06 Aug 2011 06:50:22 CDT

Food

Food should always be vegetarian
At least one item should be Gluten free and Dairy free. Can be the same item.

Gluten free means:

No wheat, even to thicken food
No pasta, unless marked gluten free
No bread, unless marked gluten free
Potato and rice are OK

Alcohol

Please do not serve alcohol or add it to food
Attendees at weddings may need to be advised not to bring alcohol

To do list

Pat_Wyman — Fri, 05 Aug 2011 10:32:50 CDT

Number of tea bags in large tea pot

Area Meeting list

- Reformat

- Rename to Helpful Hints

- Print out

- email to Hospitality helpers to review

Print information for personreadingnotices, to inform attendees